Document Management Made Easy:

FACT: The majority of document management solutions in the market today are very expensive, difficult to implement, and rarely achieve the level of end-user engagement envisioned by management.

3 Components of a Simple Document Management / Digital Archiving Solution:

Scanning and Imaging:
Documents are scanned into Searchable PDF format (Optical Character Recognition indexes all text, keyword and number references contained in the document).

 

Storage:
Very simply and easily route documents into existing folders on a local network or create new folders directly from the scanning device / MFP.

 

Retrieval:
Imagine being able to “google” any document in your organization based on a keyword or number reference. With OCR recognition software, you are able to search for your scanned documents by any name or number reference.

Quick Summary:

A simple document management and archival solution will allow you to scan & store your paper documents into digital form and easily retrieve them for greater organization, safety and security as well as ease of use and access to your documents at the click of a button.

Document Management Solution Process

Key Benefits:


Security & Disaster Recovery:
Easy backup & storage offsite


Productivity Gains:
You are no longer manually digging through file cabinets when trying to locate a document


Accessibility:
Documents can be viewed by many people within your office or from remote off-site locations


Organization:
Documents don’t become lost since there is no need to re-file


Space Efficiency:
Save office and cabinet space in your office / workplace


Cost Savings:
Employee and company resources are free from the manual handling, filing and re-filing of paper documents

The Numbers are Compelling:

  • The average document is copied either physically or electronically an average of 10 times, at a total cost of $22.
  • Retrieving a mis-filed document can cost an organization about $150.
  • 25% of enterprise documents are misplaced and will never be located

Document mis-management can claim up to:

  • 40% – 60% of Office Workers Time
  • 20% – 45% of Labour Costs
  • 12% – 15% of Corporate Revenue

 

* Source: Gartner Report on Electronic Management

Document Management Productivity

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