Simple Document Imaging & Workflow Management
Imagine being able to “google” any document in your organization based on a keyword or number reference. With OCR recognition software, you are able to search for your scanned documents by any name or number reference.
3 Components of a Simple Document Management / Digital Archiving Solution:
- Scanning and Imaging:
Documents are scanned into Searchable PDF format (Optical Character Recognition indexes all text, keyword and number references contained in the document).
Very simply and easily route documents into existing folders on a local network or create new folders directly from the scanning device / MFP.
Use Index search to locate any of your documents by name, keyword or number reference.
Security & Disaster Recovery:
Easy backup & storage offsite
You are no longer manually digging through file cabinets when trying to locate a document
Documents can be viewed by many people within your office or from remote off-site locations
Documents don’t become lost since there is no need to re-file
Save office and cabinet space in your office / workplace
Employee and company resources are free from the manual handling, filing and re-filing of paper documents
Documents are printed and copied at less of a frequency due to access by staff across the network